Your bays are losing money. Every single day.
The average workshop runs at 60% bay utilisation — not because demand is low, but because nobody can see the floor. BayWise makes every bay, every job, and every technician visible in real time. AI-powered scheduling handles the complexity of skills, equipment, phases, and availability — so your team can focus on the work.
The modern alternative to whiteboards, spreadsheets, and legacy DMS scheduling.
A 8-bay shop at 60% utilisation is leaving $28,000/month on the table.
The carry-over problem nobody measures
It's 8:15am. Your 18-bay collision shop is open for business. Three bays should be free — but the whiteboard still shows yesterday's carry-overs. A Silverado in Bay 6, waiting on parts. No one updated the board.
Three technicians are standing idle. Your controller doesn't know Bay 6 is blocked until he walks the floor. By the time he reassigns them, 40 minutes are gone. Three bays sitting idle at $80/hour — that's $160 before 9am.
But the real cost isn't the idle time. It's what happens next.
Those delayed starts push every downstream job back. Two vehicles that could have been completed today become tomorrow's carry-overs. At $350 average RO, that's $700 in delayed revenue — per day this happens. And it happens 3–4 times a week.
- Bays sit empty because nobody can see which jobs overran
- Customers get wrong ETAs because the advisor can't see the parts delay in Bay 6
- Technicians wait instead of working — finished a step, now hunting for the controller
- Overbooking happens invisibly — three heavy jobs already fill a bay, but a fourth gets booked
- The day disappears — at 6pm, the whiteboard is wiped clean. No record. No learning.
A 10-bay workshop losing just 30 minutes per bay per day leaves $104,000 per year on the table. Not because demand is low — because nobody can see the floor.
Three things change when the floor becomes visible
Calendar grid — screenshot coming soon
Everything your workshop needs
Live Calendar Grid
Every bay as a row, every hour as a column. See the entire workshop floor in one glance.
Without it: 15–30 min/day per advisor hunting for status updates
AI Scheduling
AI evaluates technician skills, bay equipment, job phases, and availability in real time — then suggests the best assignment. You approve with one tap.
Without it: 2–3 misassigned jobs/week → $1,200/month in rework and delays
Multi-Step Jobs
Phase-gated repair sequences. A vehicle cannot enter the spray booth before panel work is signed off.
Without it: paint-before-panel errors cost $500–$2,000 per incident
Day Close
Structured end-of-day in 4 minutes. Carry over, complete, or flag every open job. Auditable record.
Without it: 20–40 min/day admin → $800/month per location in controller time
Analytics
Bay utilisation, tech productivity, promise adherence, service frequency — all in real time.
Without it: no visibility into which bays are underperforming
Technician Tracking
Clock in/out, attendance, skill matching, and efficiency ratings for every technician.
Without it: technicians idle 45–60 min/day between jobs
Service Catalog
Standard service menu with time estimates and pricing. Consistent across locations.
Without it: inconsistent pricing across locations and advisors
Equipment-Linked Bays
Bays know what equipment they have. Jobs requiring a spray booth only get assigned to one.
Without it: wrong-bay assignments → $300–$500 per rework
Incentive Management
Define incentive schemes, assign to locations, auto-calculate at day close. No more month-end spreadsheets.
Without it: 3 days/month per location on spreadsheet calculations
BayWise vs how you're doing it today
Purpose-built beats general-purpose. Every time.
| Capability | Whiteboard | Spreadsheet | Generic PM Tool | BayWise |
|---|---|---|---|---|
| Real-time visibility | ✗ | ~ | ~ | ✓ |
| AI scheduling | ✗ | ✗ | ✗ | ✓ |
| Phase-gated jobs | ✗ | ✗ | ~ | ✓ |
| Day close audit | ✗ | ✗ | ✗ | ✓ |
| Multi-location config | ✗ | ✗ | ~ | ✓ |
Analytics & Insights
Every metric that matters — in one dashboard
Workshop performance isn't a feeling. BayWise tracks the KPIs that drive revenue — bay utilisation, promise accuracy, tech productivity, carry-overs — and calculates incentives automatically from real data.
Bay Utilisation
Real-time and historical utilisation per bay. Spot underperformers instantly.
Promise-Time Accuracy
Track how often vehicles are ready when promised. Build trust with every customer.
Technician Productivity
Efficiency ratings, jobs completed, idle time, and skill utilisation per tech.
One-Click Incentives
Incentive schemes tied to real performance data. Auto-calculated at day close — no spreadsheets.
Carry-Over Tracking
Carry-over rate by bay, by day, by reason. Find the patterns causing tomorrow's backlog.
AI Insights
Lessons learned per repair, efficiency trends, and actionable recommendations that compound over time.
How much capacity are your bays leaving on the table?
Most workshops run at 55–65% bay utilisation — not because they lack demand, but because jobs pile up, bays sit empty between assignments, and carry-overs eat into the next morning. BayWise closes that gap.
Calculate your recoverable capacity
Select a workshop profile or adjust the sliders to match your operation.
See this in action with your real workshop data.
One platform, every workshop type
Whether you run 5 bays or 500, BayWise adapts to your operation.
Single-Location Workshop
5–15 technicians, 5–10 bays. Currently using whiteboards or spreadsheets. Needs live visibility and structured day close.
Collision Repair Centre
Complex multi-step jobs with equipment-specific bays. Strict phase gates — panel before paint. Needs controlled workflow.
OEM Dealer Service Centre
50–120+ bays, 100+ vehicles per day. Outflow lags inflow by 25%+. Needs scheduling at scale.
Multi-Location Franchise
3–20+ locations. Needs standardised catalogs, centralized config, and cross-location visibility.
Workshop scheduling that pays for itself — within the first hour
Your bays already have the capacity. BayWise makes it visible, trackable, and recoverable.
Free plan. 3 bays. No credit card. Live in 30 minutes.