When you run 8 locations, you have 8 cashiers recording payments in 8 different ways.

The deeper problem isn't process inconsistency — it's the compounding working capital gap. BayWise Payments standardises collection, day close, and financial visibility across every site, every brand, from day one.

The cash flow problem that scales faster than revenue

A single workshop owner can manage cash by intuition. They know who owes money, which supplier needs paying, and roughly what's in the drawer.

At 5 locations, intuition starts to crack. At 20, it breaks completely.

Each cashier ends up recording payments their own way. Some track insurance receivables. Some don't. Some close the day. Some don't. Some record vendor payables. Some pay from petty cash and tell nobody.

But the deeper problem isn't process inconsistency — it's the compounding working capital gap:

• Thousands of open repair orders across locations, each consuming parts and labour before cash arrives
• Multiple insurers with different claim processes and timelines — 60 days here, 120 days there
• Fleet credit terms that multiply across the group — each location financing 30-to-60-day receivables from the same balance sheet
• Parts inventory worth millions sitting across warehouses — the parts manager sees availability, the CFO sees trapped cash
• Vendor payment terms that tighten as overdue payments stack up across sites

The finance team at HQ has no visibility into any of this until month-end — when they spend a week consolidating spreadsheets. By then, insurance claims have aged past 90 days, vendor terms have tightened, and cash variances have compounded into write-offs.

The cost isn't just operational overhead. It's the financing cost of the working capital gap — multiplied across every location, every month.

Service, parts, finance, and insurance operate in silos. Nobody sees the full cash journey.

The service advisor works in the DMS. The parts manager works in the parts system. Finance works in the ERP. The warranty team works in OEM portals. The insurance team works in insurer portals. Nobody sees the entire cash journey of a single repair order.

One standard. Every location. Every brand. Zero spreadsheets.

A 12-location dealer group runs across three cities. Each location has a different mix of retail customers, fleet accounts, and insurer relationships. The CFO configures the event map and collection baselines centrally, deploys to all locations, and monitors the Location Leaderboard every Monday.

One location has the highest DSO — the CFO drills in and sees three insurer claims in the 90-day bucket, then follows up with the location manager directly. No waiting for month-end reports. No consolidating spreadsheets.

What multi-location adds:

• Standardised event maps — configure which financial events to prompt at each lifecycle stage. Publish once, apply to all locations.
• Per-location settings — each location keeps its own payment processors, surcharge rules, tax jurisdiction, and recurring obligations.
• Cross-location dashboard — compare AR aging, collection rates, and DSO across locations from one screen.
• Consistent day close — every location closes with the same structured workflow. HQ sees which locations have closed and which haven't.
• Location Leaderboard — rank locations by DSO, collection rate, and insurance AR aging. Spot underperformers before month-end.

Multi-brand dealer groups

Some dealer groups manage OEM dealerships across multiple brands — Toyota, BMW, Hyundai — each running their own DMS or ERP. Financial data lives in different systems, different formats, different reporting cycles. Getting a consolidated view of cash position across brands is a week-long exercise.

BayWise Payments sits above your existing systems. One dashboard, one day close workflow, one AR aging view — regardless of which DMS or ERP each location runs underneath.

AI that finds the cash you didn't know was stuck

Most financial reports tell you what happened last month. BayWise tells you what's about to happen next week.

The AI surfaces three insurer receivables sitting in the 60–90 day bucket — totalling $18,400. The claims were approved. The repairs were completed. Nobody followed up. The system flags them, prioritises by aging, and suggests follow-up actions. Illustrative outcome: $18,400 recoverable within 2 weeks.

Across a multi-location operation, AI analysis compounds. Instead of telling a CFO "you have $500,000 in receivables," the system breaks it down:

• $120,000 at risk — warranty claims with documentation gaps likely to be rejected
• $80,000 stuck — insurance approvals pending surveyor sign-off past 60 days
• $60,000 trapped — parts inventory with less than one turn per year
• Collections expected to fall short by $40,000 over the next 21 days

That's the difference between backward-looking accounting and forward-looking cash intelligence. Every closed day makes the next insight smarter — the system learns your business rhythms and flags deviations before they become problems.

Enterprise ROI

Typical multi-location group. Year 1 ROI.

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